Projects today have become more complex and require a greater level of detail to manage. At the same time companies are moving away from centralized offices to a more global, distributed work force, for the myriad benefits it offers. Both of these factors combined have made it increasingly challenging for project managers to effectively deliver on projects in a timely fashion. Many firms, driven by their project managers, are moving on from the old school ways of handling projects and adapting new technology that makes the project workflow smoother, and communication between the team members easier. We researched several tools and came up with this shortlist of the best mobile applications that help project managers keep tabs on their projects, even on the go.
Trello is a very popular project management application both for desktop as well as mobile users. The app is based around job boards which make it easy to organize tasks and projects. The interface is very intuitive and easy to learn and use. It’s been designed to “support the way you think—not the other way around.” The entire team’s work can be mapped to the boards so that you can get updates in real time, and keep track of your project easily. It works seamlessly on your desktop, Android device or iPhone – meaning team members can use it on whichever phone or tablet they have.
Basecampmay be the world’s most popular mobile project management application. Just last year it was used by 285,000 companies to complete more than 2 million projects. The application boasts reliability, that is easy to use – the company claims 99.99% uptime over the last year. Encryption is applied to protect files and data.. Basecamp goes beyond the regular task assignment and tracking to cover just about everything a project manager may need including scheduling meetings, giving feedback on tasks, keeping schedule holders updated. It even sends out an executive summary email each morning rounding up status and developments from the previous day. Apps are available for iPhone in the App Store and Android on Google Play.
Asana is all about seamless teamwork. It helps teams stay on the same page by combining conversations with tasks. Asana makes it easy to create, assign, comment on, follow up and complete tasks. It stores all the team’s tasks, conversations, ideas, plans and other data all in one place, making them easier to locate later. Team mates can see each others’ tasks and priorities for better collaboration. Asana is all about doing “less work, for work” so that you can focus on the important things. The app can be obtained from here for Android and Apple iOS.
10000ft, like the name suggests, is a ‘big picture’ project management tool to keep track of the overall business, projects and teams. It is perfect to help project managers keep track of project tasks, schedules and budgets. 10000ft provides highly visual business analytics that are valuable for creating just the right reports for the project or business, and help make key decisions faster. Time tracking is integrated. The interface is designed so as to addresses the challenges inherent in resource planning There current iteration is browser based, with mobile versions designed to work on Android and iOS devices here.
5. Redbooth (formerly Teambox)
Redbooth is super easy to use, yet has all the essential features most project managers would require. Its interface makes tasks easy to create, organize, and update, ensuring visibility and accountability across the team. Progress and milestones can be tracked together in the work view. There is initegrated storage for files and other content, which work with DropBox, GoogleDrive or Box. Updating tasks can be done directly, or by sending an email. The mobile app for Android is available here, and here for iOS.
The way Hall enables instant communication across a wide variety of devices makes it a worthy option for the project manager’s toolkit. It provides easy messaging and chats, one on one, or in groups, with users across networks. It syncs seamlessly across all devices whether Android, iOS, Windows or Mac; and also integrates with major cloud storage services like DropBox and Box to show all notifications in one place. State of the art encryption techniques ensure the data is safe at all times. Get Hall for Android here, and for iPhone here.
In use by over 550,000 people worldwide, Insightly is powerful and affordable—potentially just the right combination for small and growing businesses. It offers a combined project management and CRM solution that lets project managers not only track and manage projects, but also track customers and sales, all in one place. It easily integrates with Google Apps, Outlook 2013 or Office 365 to enable a tightly integrated workflow. Insightly provides easy user interfaces to help with contact management, task management, opportunity and pipeline management. The best part of Insightly however, may be the insightful reports it generates to help management make the right business decisions. The official apps for Insightly are here for Android and here for iOS.
Sqwiggle has an innovative approach to help teams collaborate better. It is targeted primarily for distributed teams. Sqwiggle sets out to tackle the communication issues that crop up when members of the team work from remote locations. The Sqwiggle screen shows camera shots of the team members, updated every few minutes, thereby keeping the team passively connected. High quality video chat can be started just by clicking on the team member’s photo, enabling collaborative communication. Getting to see the people you work with on a daily basis can help to foster a fun and engaging team culture. It also helps the project manager communicate better with team members. This is a rather new app and the mobile versions are still under development, but it is definitely worth keeping an eye on.
What’s your favorite project management app? What’s the one feature you just can’t live without? Share it with us in the comments.