The US Federal Government has generally been known to deploy long proven (some would say obsolete) software and computing platforms across the vast federal infrastructure that stretches from the military to the National Park Service. The General Services Administration (GSA) is an independent agency of the United States government, established in 1949 to help manage and support the basic functioning of federal agencies. The GSA supplies products and communications for U.S. government offices, provides transportation and office space to federal employees, and develops government-wide cost-minimizing policies, and other management tasks.
After seeing employees quickly adopt and embrace Smartsheet and the successful completion of a security review process, the GSA made the decision to bypass traditional project management software such as Microsoft Project and other web-based apps in favor of deploying Smartsheet across the entire organization. GSA now links its program management schedules and Gantt chart timelines in Smartsheet with Google tools, such as calendars, Gmail and the Google Drive document system.
Smartsheet is currently in use by teams at federal agencies including NASA, Library of Congress, National Institutes of Health, National Parks Service, and US Department of Veterans Affairs. Additionally, state government organizations such as the State of Maryland also use the spreadsheet-inspired tool to coordinate a wide variety of work processes and projects – including election logistics, constituent programs, IT projects, wetland research and grant management.
“This is, obviously, something of a concern to Microsoft whose Project product has been the go-to app for project management for the longest time,” wrote Forbes contributor Ben Kepes in a recent piece covering the deal.
The Feds are not the only large organization that has adopted Smartsheet. Netflix has added the tool to its arsenal of internally approved applications, giving users additional choices. As manager of enterprise technology Justin Slaten told Nancy Gohring of CiteWorld, “People started discovering it and it has had that viral growth effect. My goal was to have a whole bunch of good use cases to showcase but growth has exceeded my expectations without doing any internal marketing.”
The Spreadsheet-based project tool is now available for all GSA employees and on GSA Schedule GS-35F-0074S for other government agencies to easily purchase. Smartsheet is also available via the Winvale Group GSA Schedule GS-35F-0074S.